Use Case | Simplifying Regulations for Non-Specialized Audiences

Use Case: Simplifying Regulations for Non-Specialized Audiences

Overview:
Legal texts are often complex and difficult for non-specialized audiences to understand. This model reviews and simplifies legal regulations, transforming them into clear and accessible content without losing legal precision. Additionally, it adapts the language for specific audiences—such as citizens, employees, or small businesses—and translates regulations into over 80 languages, facilitating comprehension in international contexts.

How It Works:

1. Uploading Legal Regulations in PDF or Digital Format:
   ○ Users upload complex legal documents, such as regulations, laws, or policies.
2. Content Analysis and Simplification:
   ○ Identifies complex legal terms and replaces them with clear explanations.
   ○ Reorganizes the document structure for easier reading and understanding.
3. Audience Adaptation:
   ○ Adjusts tone and style for specific audiences:
   ■ Citizens: Simple, direct language with practical examples.
   ■ Employees: Summaries of relevant rights and obligations.
   ■ Small businesses: Focus on key requirements and benefits.
4. Multilingual Translation:
   ○ Translates regulations into other languages while maintaining accuracy and adapting content to accessible language in the desired language.
5. Delivery of a Personalized Report:
   ○ Provides the simplified text along with a summary of the changes made and recommendations for future revisions.

Practical Example:
Scenario:
A local government needs to communicate new recycling regulations to citizens and small businesses, but the original text is full of technical terms and complicated clauses.

Process with the Model:

1. Document Upload:
   ○ The team uploads the legal version of the recycling regulation to the system.
2. Content Simplification:
   ○ Before:
   ■ “Users must comply with the provisions outlined in Article 12 of the Waste Management Act regarding the segregation of recyclable materials, under penalty of administrative sanctions.”
   ○ After:
   ■ “Citizens must separate recyclable materials, such as paper, plastic, and glass, to avoid fines.”
3. Audience Adaptation:
   ○ For citizens: Clear examples on how to separate materials and avoid penalties.
   ○ For small businesses: Specific instructions for managing commercial waste.
4. Multilingual Translation:
   ○ Translates the simplified text into English and French:
   ■ English: “Citizens must separate recyclable materials like paper, plastic, and glass to avoid fines.”
   ■ French: “Les citoyens doivent trier les matériaux recyclables comme le papier, le plastique et le verre pour éviter des amendes.”
5. Report Delivery:
   ○ Report includes:
   ■ Changes made: Simplification of language and reorganization of content.
   ■ Suggestions: Use of graphics or illustrations to enhance visual communication.

Benefits of the Model for Regulation Review:

1. Clear and Precise Simplification:
   ● Converts complex legal texts into accessible and understandable content for non-specialized audiences.
2. Audience-Specific Adaptation:
   ● Adjusts tone and focus based on the target group, such as citizens, employees, or business owners.
3. Accessible Multilingual Translation:
   ● Translates regulations into other languages with precision, ensuring they are clear and relevant to international audiences.
4. Improved Legal Communication:
   ● Facilitates the implementation of regulations by removing comprehension barriers.
5. Time Savings:
   ● Automates the process of simplification and translation, reducing manual workload.

Additional Applications:

1. Government Policy Communication:
   ○ Simplifies and adapts laws or regulations for public awareness campaigns.
2. Corporate Compliance:
   ○ Transforms internal regulations into practical guides for employees.
3. Basic Legal Education:
   ○ Creates simplified educational materials about legal rights and obligations.
4. Support for Small Businesses:
   ○ Translates and simplifies regulations for entrepreneurs and SMEs.
5. Implementation of Regulatory Changes:
   ○ Helps organizations communicate new regulations or legal updates clearly and effectively.

Practical Example – Additional Scenario:
Scenario:
An environmental organization wants to explain a new law on green space protection to rural communities.

Without the Model:
● The law is presented in technical language, which the communities find difficult to understand.

With the Model:
● The system simplifies the text, highlighting the actions citizens should take and the benefits:
○ Before: “Agro-industrial activities that violate Article 25 of the Environmental Conservation Act are prohibited, under penalty of sanctions outlined in Article 50.”
○ After: “Activities that harm protected green spaces are prohibited. This includes cutting down trees or building without permission. Violations will result in fines.”
● Translates the content into Quechua and Portuguese, tailoring the message to target communities.
● Generates a report with suggestions to include visual examples of protected green spaces and permitted activities.

Conclusion:
Reviewing regulations with this model ensures that legal texts are understandable and accessible for non-specialized audiences, facilitating implementation and compliance. Its ability to simplify, translate, and adapt regulations for different audiences makes it an essential tool for governments, organizations, and companies seeking to improve legal communication and foster widespread understanding of laws. Ideal for both local and international contexts.